Student Internships

CBI Planning Interns support CBI functions and contribute to the overall planning and logistics of new student arrivals at the EWC, with a focus on planning and coordinating with the CBI planning team and Housing to (a) develop and communicate arrival information with incoming students before arrival, (b) welcome, orient, and integrate new students into EWC dormitories upon arrival, and (c) develop creative and inclusive CBI program content.

The Planning and Speakers Intern leads the planning and coordination of the series and the team. The Planning and Speakers Intern drives the overall semester and individual session themes, goals/objectives, dates, speakers, budgeting, and all substantive areas of production for The Exchange. The Planning and Speakers intern is responsible for identifying and inviting speakers for each session, collecting and editing speaker bios & payment information, introducing speakers, and managing communication with speakers from the point of contact to thank you notes after their engagement.

The Performance Intern assists the Planning and Speakers Intern in identifying and securing high-quality, engaging guest performers/artists that fit the theme of the series, facilitating invitations and bookings, and liaising with performers throughout the planning and implementation process. The Performance Intern collects and edits performer bios & payment information, introduces the performers, and manages performance needs.

The Activities Intern plans and directs the group activities for each session of the Exchange, recruits, trains, and manages discussion Group Hosts who help implement weekly activities, and coordinates the evaluation of session activities. The Activities Intern closely coordinates with the planning/speakers and performance interns to ensure activities enhance and complement the overall semester theme as well as the topic of each session. The Activities Intern creates learning plans for each session and coaches group hosts to implement them. Additionally, the Activities Intern creates the groups and manages attendance for the Exchange.

The Communications Intern creates, produces, and manages all digital materials and interfaces for marketing, promotion, and implementation of The Exchange, including the website, video, semester poster, weekly session flyers, social media, posting of sessions on community calendars, evaluations, and related technology (such as Zoom, Canva, Mentimeter, Google suite Weebly, Instagram, YouTube, etc.). This position liaises with EWC Communications and External Relations on branding and other institutional guidelines and on program promotion and marketing. The Communications Intern also manages online RSVPs, administers session evaluations, and manages other communication platforms as desired by the team. Additionally, the Communications Intern provides administrative support for the team, including scheduling and hosting team meetings, and preparing a production schedule for each session.

The Logistics Intern ensures that all logistical and technological arrangements — including technical, artistic, and space arrangement provisions for presenters, performers, activities, food service needs, etc. — are well-considered, planned, and implemented far in advance of each session of The Exchange. In this role, one liaises with the EWC Imin Center, Education Program, and guest presenters and performers on addressing design, presentation, and support needs for each session. The Logistics Intern puts together a production schedule for each session (AKA run of show), outlining timing, necessary logistics, and roles for the team. Additionally, the Logistics Intern provides administrative support for the team, including food service support and other duties necessary for the success of The Exchange.

The Food Intern oversees food preparation and service for The Exchange series. The Food Intern selects menus, arranges for the purchase and preparation of all food items, liaises with Imin food and beverage contact, and recruits and manages food preparation and cleanup volunteers for each session.

Co-chairs take leadership roles in organizing the conference and managing its implementation. Activities include leading, planning, coordination, and implementation of the conference, management of the team, determining the theme and design for the conference and promotional materials, advertising for abstracts and participation, managing the abstract selection process, planning the conference schedule, selecting and inviting the keynote speaker, and coordinating the conference event.

The Administrative Coordinator is the lead administrator for the IGSC team. This intern is responsible for managing administrative aspects of IGSC, including creating and organizing meeting summaries and task lists, coordinating with the Co-Chairs on an ongoing basis, maintaining the IGSC Google drive and materials, making sure that tasks are being completed, and taking the lead on fundraising efforts.

The Volunteer Coordinator is the lead manager of the IGSC volunteer team. The Volunteer Coordinator assesses volunteer needs, recruits for volunteer positions, and supervises volunteer tasks.

The Communications Coordinator is responsible for putting together the conference program, which includes creating and publishing the conference branding, marketing and program materials, reading and editing abstracts and presenter bios, grouping sessions thematically, and designing and publishing the IGSC schedule. The position requires excellent writing and editing skills, with design and publication experience for print and virtual mediums preferred.

The Logistics & Catering Coordinator’s role is multifaceted. In the early planning phase, the Logistics & Catering Coordinator leads marketing and outreach efforts related to the Call-for-Abstracts. Later in the conference planning period, they are responsible for coordinating conference catering, as well as location, technology, and logistical needs. This intern works closely with the Communications Coordinator on ISGC marketing.

Co-Chairs will take leadership roles along with EWC staff to set the vision for and to coordinate the logistics of East-West Fest, including managing volunteers, facilitating live performances by student and community groups, coordinating cultural booths, and more.