Student Internships

CBI Planning Interns support CBI functions and contribute to the overall planning and logistics of new student arrivals at the EWC, with a focus on planning and coordinating with the CBI planning team and Housing to (a) develop and communicate arrival information with incoming students before arrival, (b) welcome, orient, and integrate new students into EWC dormitories upon arrival, and (c) develop creative and inclusive CBI program content.

CBI Hospitality Interns support CBI functions and contribute to the overall planning and logistics of new student arrivals at the EWC, with a focus on coordination
(a) of the EWC buddy system for new students,
(b) of community-building events and activities, and (c) with EWCPA to welcome and integrate arriving students into the EWC community.

The Planning and Speakers Intern takes a leadership role in the planning and coordination of the series. The Planning and Speakers Intern drives the overall semester and individual session themes, goals/objectives, dates, speakers, and all substantive areas of production for The Exchange. The Planning and Speakers intern is responsible for identifying and inviting speakers for each session, collecting and editing the speaker’s bios, introducing speakers, and managing the communications with speakers from the point of contact to thank you notes after their engagement.

The Performance Intern assists the Planning and Speakers Intern in identifying high-quality, engaging guest performers/artists that fit the theme of the series, sending invitations, and liaising with performers throughout the planning and implementation process. The Performance Intern collects and edits performer bios, introduces the performers, and manages performance needs.

The Activities Intern plans and directs the group activities for each session of the Exchange, recruits, trains, and manages discussion group hosts who help implement weekly activities, and coordinates the evaluation of session activities. The Activities Intern closely coordinates with the planning/speakers and performance interns to ensure activities enhance and complement the overall semester theme as well as the topic of each session. The Activities Intern creates learning plans for each session and coaches group hosts to implement them. Additionally, the Activities Intern creates the groups and manages attendance for the Exchange.

The Communications Intern creates, produces, and manages all digital materials and interfaces for marketing, promotion, and implementation of The Exchange, including the website, introductory video, semester poster, weekly session flyers, social media posts, posting of sessions on community calendars, evaluations, and related technology (such as Zoom, Canva, Mentimeter, Weebly, Instagram, YouTube, etc.). This position liaises with EWC Communications and External Relations on branding and other institutional guidelines and on program promotion and marketing. The Communications Intern also manages online RSVPs, administers session evaluations, and manages other communication platforms as desired by the team. Additionally, the Communications Intern provides administrative support for the team, including scheduling and hosting team meetings, and preparing a production schedule for each session.

The Logistics Intern ensures that all logistical and technological arrangements — including technical, artistic, and space arrangement provisions for presenters, performers, activities, food service needs, etc. — are well-considered, planned, and implemented far in advance of each session of The Exchange. In this role, one liaises with the EWC Imin Center, Education Program, and guest presenters and performers on addressing design, presentation, and support needs for each session. The Logistics Intern puts together a production schedule for each session, outlining timing, necessary logistics, and roles for the team. Additionally, the Logistics Intern provides administrative support for the team, including budgeting, food service support, and other duties necessary for the success of The Exchange.

The Food Intern oversees food preparation and service for The Exchange series. The Food Intern selects menus, arranges for the purchase and preparation of all food items, and manages food preparation groups for each session.

Co-chairs take leadership roles in organizing the conference and managing its implementation. Activities include determining the theme and design for promotional materials, advertising for abstracts and participation, managing the selection process, planning the conference schedule, and coordinating the conference event.

The Administration Manager is the lead coordinator for the IGSC team. This intern is responsible for managing the email system, distributing conference emails with the team and participants, distributing conference emails with the team and participants, creating and organizing meeting summaries and task lists, coordinating with the Co-Chairs during the abstract reviewing process, and taking the lead on fundraising efforts.

The Volunteer Coordinator is the lead manager of the IGSC volunteer team. The Volunteer Coordinator assesses volunteer needs, recruits for volunteer positions, and supervises volunteer tasks.

The Communications Manager is responsible for putting together the conference program, which includes reading and editing abstracts and slotting them into sessions, working with a designer on conference branding materials, and designing and publishing the IGSC booklet. In addition, the Communication Intern is responsible for promotions and marketing materials (flyers, posters, social media, advertisements, etc.), including those used on virtual sites and promotions. This position involves collecting and managing information about presenters, abstracts, events, donors, and schedules. The position also requires excellent editing skills, with design and publication experience for print and virtual mediums preferred.

The Logistics Coordinator is responsible for coordinating conference food, as well as location and equipment logistics. The Logistics Coordinator also leads marketing and outreach efforts during the Call-for-Abstracts phase, disseminating the Call-for-Abstracts through various strategies. This intern works closely with the Communications Manager on ISGC marketing. The Logistics Coordinator is also the lead in looking into the logistics for new initiatives the IGSC may be interested in undertaking related to innovations in conference sustainability, health, accessibility, and fundraising, among others.

The Technology Manager handles the technological and online aspects of the conference. This intern designs and manages the IGSC’s virtual platform and programming on Whova from abstract submission to the promotion and participant registration and all the way through conference implementation and evaluation.

Co-Chairs will take leadership roles along with EWC staff to set the vision for and to coordinate the logistics of East-West Fest, including managing volunteers, facilitating live performances by student and community groups, coordinating cultural booths, and more.