Education Program internships offer valuable experience with events and conference planning and coordinating, syllabus and course design, project conception and management, all while enhancing the student experience here at EWC. Students work closely with EWC staff and build camaraderie on teams with fellow students. Contact your program coordinator for more information on:
The Exchange: is a series of evening events, held weekly, featuring guest presentations, performances, activities, and great food. Sessions explore the pressing issues, histories, challenges, innovations, and vibrant cultures that make the Asia-Pacific region unique.
Time frame: Each team of six interns commits to two semesters: one semester planning and one implementing the Exchange. Each semester will have 8 sessions. Interns manage various aspects of the experience, including (click any of the following to expand):
Planning and Speakers
The Exchange Planning Intern takes a leadership role in the planning and coordination of the series. The theme, goals/objectives, dates, speakers, and all substantive areas of production are driven by the Planning Intern.
The Exchange Performance Support Intern assists the Exchange Planning Intern in identifying excellent guest performers that fit within the theme of the series, sending invitations, and liaising with performers throughout the planning process.
The Exchange Activity Intern plans and directs group activities, manages volunteer facilitators for each session of The Exchange, and manages evaluations. The intern ensures clear communication between the planning team, EWC staff, the discussion groups, and all participants.
Tech and Media
The Exchange Technical and Administrative Intern liaises with Imin on logistics and set up for Exchange sessions, makes sure equipment is working properly for each evening and prepares all digital media to be used during presentations, Manages RSVPs, manages the website, and formats weekly announcements/flyers about the Exchange.
The Exchange Food Coordinator is in charge of food preparation and service. The Food Coordinator selects menus, arranges for the purchase and preparation of all food items, and manages food preparation groups for each session.
The Exchange Videographer is responsible for filming The Exchange each week and producing professional-quality videos with the footage. The intern operates video equipment, manages and archives digital video files, edits digital content to create signature video products for the event, and uploads them for use by EWC and the Exchange team.
The EWC International Graduate Student Conference (IGSC) is an annual academic conference event bringing together graduate students from Hawai‘i, the US and abroad in an intellectually stimulating environment for discussion on issues relating to the Asia-Pacific, and US Asia-Pacific relations.
Time frame: The IGSC is held in mid-February each year. Interns will be selected 15-months in advance, so that they can have some overlap with the previous team, and can be part of the conference in the previous year (as presenters and/or volunteers). Planning for the conference begins in mid-Spring the year before. Decisions about theme, venue, and preparation of the call for abstracts will take place in spring, there will be some inquiry management over the summer months, and then abstract review and conference planning resumes in October. The most intense period of activity is January-February. Internships for IGSC include (click on any to expand):
Chair and Co-chair
The IGSC Chair and Co-chair take leadership roles in organizing the conference and managing its implementation. Activities include determining theme and design for promotional materials, advertising for abstracts and participation, managing the selection process, planning the conference schedule, and coordinating the conference event.
The IGSC Volunteer Coordinator is the lead manager of the IGSC volunteer team. The Coordinator assesses volunteer needs, recruits for volunteer positions, and supervises volunteer tasks.
Participant Communications and Program Editor
The IGSC Program Editor is responsible for editing and publishing the IGSC program booklet. The position involves collecting and managing information about presenters, abstracts, events, donors, and schedules, and it requires excellent editing skills and preferably publication design experience.
The IGSC Logistics Coordinator is responsible for coordinating conference food, location, and equipment logistics. They are also the lead on looking into the logistics for new initiatives the IGSC is interested in undertaking relating to innovations in conference sustainability, health, accessibility, fundraising, among others.
The IGSC Administration Manager is the lead coordinator for the IGSC team. They are responsible for managing the email system, distributing conference email with the team and participants, creating and organizing meeting summaries and task lists, coordinating with the Co-Chairs during the abstract reviewing process, and taking the lead on fundraising efforts.
The IGSC Technology Manager handles the technological and online aspects of the conference. They will design, implement and then manage the IGSC website infrastructure and the conference recording and streaming mechanisms, manage the abstract submission and conference registration systems, see to various IT needs, and also coordinate the IGSC social media accounts.
Support and Enrichment Gatherings Planning Intern: plans five to six enrichment events for the EWC participant community during the fall or spring semester. Events may be informative, participatory, creative, and on a wide range of topics. Successful events have included cooking demonstrations, yoga sessions, CV/Resume assistance sessions, and more.
Time frame: One semester to plan, one of implementation.
Humans of EWC Coordinator manages the “Humans of EWC” Facebook page and Instagram account and leads the process to create and upload new stories each semester.
Time frame: Two semesters of interviewing, collecting, editing and posting stories and photos. Minimum number of stories required.