Education Program internships offer valuable experience with events and conference planning and coordinating, syllabus and course design, project conception and management, all while enhancing the student experience here at EWC. Students work closely with EWC staff and build camaraderie on teams with fellow students. Contact your program coordinator for more information.
Note: We are currently recruiting for positions marked with a red asterisk (*) below. The application link can be found at the bottom of this page.
(Click on any position to read the full internship description)
The Community Building Institute (CBI) is an integrated program of activities and orientations for new EWC participants which occurs before the start of each academic semester. It is required for all students starting an EWC program.
Through CBI participants gain a greater understanding and awareness of shared communities as these relate to academic study, daily living, and the challenges facing the Asia Pacific region. With participants from the United States, Asia, the Pacific, and beyond, CBI explores the many connections that unite diverse cultures here in Hawaiʻi, at the EWC, and beyond. Participants interact through educational and service activities that are designed to encourage learning about fellow participants, the EWC, and Hawaiʻi. CBI also aims to prepare participants for academic life at the University of Hawaiʻi at Mānoa and engagement at the EWC.
Time frame: CBI interns commit to 8 months in their positions, supporting Fall (August) and Spring (January) CBIs, serving in their roles from November-early January (for Spring CBI) and then April through September (for Fall CBI). Some CBI Interns will first join the planning for the two-day January CBI, starting in their intern roles in November and assisting with activities as needed. Then, from April through September, these interns – together with new interns – will join the larger Fall CBI planning team for the two-week August CBI and serve as core team members and contribute to program development and implementation. (Click on any position title below to read more)
CBI Planning Intern *
CBI Planning Interns commit to 8 months in their positions, supporting Fall (August) and Spring (January) CBIs, serving in their roles from November-early January (for Spring CBI) and then April through September (for Fall CBI). (Alternately, a CBI Planning Intern could serve from April-September and then November-early January of the following year).
CBI Hospitality Interns (1-2)
CBI Hospitality Interns will support CBI functions and contribute to overall planning and logistics of new student arrivals at the EWC during COVID-19, with a focus on virtual community-building events and activities for arriving students and coordination of the EWC buddy system for all incoming participants.
The Exchange is a series of evening events, held weekly on Monday evenings during the Fall and Spring semesters, featuring guest presentations, performances, and activities. Sessions explore the pressing issues, histories, challenges, innovations, and vibrant cultures that make the Asia Pacific region unique. Each semester has 8 sessions.
Time frame: Each team of interns for The Exchange commits to two semesters: one semester planning and one implementing. Interns for The Exchange work together as a team with each intern managing various aspects of the experience, including (click any of the following to expand):
Planning and Speakers Intern*
The Planning and Speakers Intern takes a leadership role in the planning and coordination of the series. The theme, goals/objectives, dates, speakers, and all substantive areas of production are driven by the Planning and Speakers Intern.
The Performance Intern assists the Planning and Speakers Intern in identifying high-quality, engaging guest performers that fit the theme of the series, sending invitations, and liaising with performers throughout the planning process.
The Activities Intern plans and directs group activities, manages volunteer facilitators for each session, and manages evaluations. The Activities Intern ensures clear communication between the planning team, EWC staff, the discussion groups, and all participants.
Technology and Logistics Intern (2 positions)*
The Technology and Logistics Interns manage all technology platforms utilized in The Exchange series (including Zoom, Canva, Mentimeter, Weebly, Instagram, YouTube, etc.). Technology and Logistics Interns are responsible for maintaining The Exchange website, and designing all marketing and promotional materials for the series, including the semester poster, weekly flyers, and the introductory video. They also manage online RSVPs, host the virtual sessions, administer session evaluations, and create promotional footage from session recordings. Additionally, the Technology and Logistics Interns provide administrative support for the team, including scheduling and hosting team meetings, preparing a production schedule for each session, and making sure that all logistics for each session are accounted for, such as technical needs for presenters/performers, special set ups for activities, etc. This position liaises with EWC Communications and External Relations on branding and other institutional guidelines and on program promotion and marketing. These interns also assist in preparing budgets, helping with group lists and attendance processes, and handling other administrative elements of producing The Exchange. For in-person sessions of The Exchange, Technology and Logistics Interns will liaise with the EWC’s Imin Center on all logistical arrangements for the sessions.
Position tentative for Fall 2022. The Food Intern oversees food preparation and service for The Exchange series. The Food Intern selects menus, arranges for the purchase and preparation of all food items, and manages food preparation groups for each session.
Position tentative for Fall 2022. The Videography Intern is responsible for filming The Exchange each week and producing professional-quality videos with footage. The Videography Intern operates video equipment, manages and archives digital video files, edits digital content to create signature video products for the event, and uploads them for use by EWC and The Exchange team.
The EWC International Graduate Student Conference (IGSC) is an annual academic conference event bringing together graduate students from Hawai‘i, the US and abroad in an intellectually stimulating environment for discussion on issues relating to the Asia-Pacific, and US Asia-Pacific relations.
Time frame: The IGSC is held in mid-February each year. Conference chairs will be selected 15-18-months in advance so that they can have some overlap with the previous team and can be part of the conference in the previous year (as volunteers). They will shadow the current team and take substantive volunteer roles. All other internships will be selected 10-12 months in advance and students interested in these positions should plan to be active in the previous conference as a presenter or volunteer. Planning for the conference begins in early-Spring the year before. Decisions about theme, venue, and preparation of the call for abstracts will take place in spring, there will be some inquiry management over the summer months, and then conference planning resumes in September, with abstract review and planning of logistics. The most intense period of activity is December-February. Internships for IGSC include (click on any to expand):
Co-chairs take leadership roles in organizing the conference and managing its implementation. Activities include determining the theme and design for promotional materials, advertising for abstracts and participation, managing the selection process, planning the conference schedule, and coordinating the conference event.
The Volunteer Coordinator is the lead manager of the IGSC volunteer team. The Volunteer Coordinator assesses volunteer needs, recruits for volunteer positions, and supervises volunteer tasks.
Communications and Program Manager*
The Communications Manager is responsible for putting together the conference program, which includes reading and editing abstracts and slotting them into sessions, working with a designer on conference branding materials, and designing and publishing the IGSC booklet. In addition, the Communication Intern is responsible for promotions and marketing materials (flyers, posters, social media, advertisements, etc.), including those used on virtual sites and promotions. This position involves collecting and managing information about presenters, abstracts, events, donors, and schedules. The position also requires excellent editing skills, with design and publication experience for print and virtual mediums preferred.
The Logistics Coordinator is responsible for coordinating conference food, as well as location and equipment logistics. The Logistics Coordinator also leads marketing and outreach efforts during the Call-for-Abstracts phase, disseminating the Call-for-Abstracts through various strategies. Additionally, this intern works closely with the Communications Manager on ISGC marketing. The Logistics Coordinator is also the lead on looking into the logistics for new initiatives the IGSC may be interested in undertaking related to innovations in conference sustainability, health, accessibility, fundraising, among others.
The Administration Manager is the lead coordinator for the IGSC team. This intern is responsible for managing the email system, distributing conference email with the team and participants, creating and organizing meeting summaries and task lists, coordinating with the Co-Chairs during the abstract reviewing process, and taking the lead on fundraising efforts.
The Technology Manager handles the technological and online aspects of the conference. This intern designs and manages the IGSC’s virtual platform and programming on Whova from abstract submission to promotion and participant registration and all the way through conference implementation and evaluation.
East-West Fest is an annual celebration of the dozens of culturally diverse communities that make up the East-West Center ‘ohana and the Honolulu community. This student-led, family-friendly public event is a way for students to share their cultures with one another and with our host community through artistic performances on a main stage, cultural booths, food trucks, and demonstrations. Tentatively set for Sunday, April 10, 2022, this event is planned by students with a collaborative team staff from across the East-West Center—Education Program, Communications and External Relations, Foundation, Facilities, Arts—as well as community partners. Planning begins in October for the April event (virtual, hybrid or in-person TBD).
Co-Chairs will take leadership roles along with EWC staff to set the vision for and to coordinate the logistics of East-West Fest, including managing volunteers, facilitating live performances by student and community groups, coordinating cultural booths, and more.
Humans of EWC is an internship focused on capturing the spirit of aloha by collecting stories and sharing the voices of the East-West Center ‘ohana through narrative journalism, utilizing skills related to community-building, interviewing, writing, and video/photo editing. The goal of this student-led initiative is to highlight and promote the unique and diverse stories, experiences, insights, and talents of Humans at the East-West Center. This internship begins in September/October and runs until May. To learn more about our mission, process, and goals, please visit our new webpage: https://ewcparticipantinfo.org/humans-of-the-ewc/.
Humans of EWC Intern
Humans of EWC Interns profile people connected with the East-West Center (students, alumni, staff) and are responsible for creatively editing the interviews by extrapolating quotes which well-represent both the interviewee and the East-West Center.