Education Program internships offer valuable experience with events and conference planning and coordinating, syllabus and course design, project conception and management, all while enhancing the student experience here at EWC. Students work closely with EWC staff and build camaraderie on teams with fellow students. Contact your program coordinator for more information. Note: a red asterisk next to the position titles below indicates that we are recruiting for these internships at this time (September 2021)*.
The Community Building Institute (CBI) is an integrated program of activities and orientations for new EWC participants which occurs before the start of each academic semester. It is required for all students starting an EWC program.
Through CBI, participants gain a greater understanding and awareness of shared communities as these relate to academic study, daily living, and the challenges facing the Asia Pacific region. With participants from the United States, Asia, the Pacific, and beyond, CBI explores the many connections that unite different cultures here in Hawaiʻi, at the EWC, and abroad. Participants interact through educational and service activities that are designed to encourage learning about fellow participants, the EWC, and Hawai‘i. CBI also aims to prepare participants for academic life in Hawai‘i and engagement at the EWC.
Time frame: CBI interns commit to 8 months in their positions, supporting Fall and Spring CBIs, serving in their roles from approximately late November through early January and then mid-April through September. They will first join the planning for the two-day January CBI, starting in their intern roles in late November and assisting with activities as needed, and then they will join the larger Fall CBI planning team for the two-week August CBI, serving as core team members and contributing to program development and implementation from April through September.
CBI Planning Interns (2)*
The CBI Planning interns will assist with various aspects of the planning and development of CBI programming, including pre-arrival engagement and communications, materials development, sessions on EWC student life and other issues, and the group project. Planning interns will work closely with Education Program and other EWC staff to coordinate interaction between incoming students and the current student community and enhance participant engagement and connection through virtual platforms. Planning Interns will share tech responsibilities for preparing and maintaining virtual platforms leading up to, and during, the CBI program in January and August.
CBI Hospitality Interns (1-2)*
The CBI Hospitality intern(s) will support CBI functions and contribute to overall planning and logistics of new student arrivals at the EWC during COVID-19, with a focus on virtual community-building events and activities for arriving students and coordination of the EWC buddy system for all incoming participants.
The Exchange is a series of evening events, held weekly, featuring guest presentations, performances, activities, and great food. Sessions explore the pressing issues, histories, challenges, innovations, and vibrant cultures that make the Asia-Pacific region unique. Each semester will have 8 sessions.
Time frame: Each team of interns commits to two semesters: one semester planning and one implementing the Exchange. Interns work as a team, with each managing various aspects of the experience, including (click any of the following to expand):
Planning and Speakers Intern*
The Exchange Planning and Speakers Intern takes a leadership role in the planning and coordination of the series. The theme, goals/objectives, dates, speakers, and all substantive areas of production are driven by the Planning Intern.
The Exchange Performance Intern assists the Exchange Planning Intern in identifying excellent guest performers that fit within the theme of the series, sending invitations, and liaising with performers throughout the planning process.
The Exchange Activities Intern plans and directs group activities, manages volunteer facilitators for each session of The Exchange, and manages evaluations. The intern ensures clear communication between the planning team, EWC staff, the discussion groups, and all participants.
Technology and Logistics Intern
Provides administrative support for the team, including setting up Zoom meetings and scheduling meetings times, keeping meeting agendas and task lists, maintaining shared platforms and files for the team, preparing production schedule for each session, and making sure that all logistics for each session are accounted for, such as technical needs for presenters/performers, special set ups for activities, etc. Help to manage tech platforms for the team (Mentimeter, website, Instagram, YouTube, etc.) and manages/hosts the Zoom meetings for sessions. Assists in preparing budgets, with group lists and attendance processes, and other administrative elements of producing The Exchange. For in-person programs, Logistics Intern position will include liaising with IMIN center on all logistical arrangements for sessions. For virtual programs, may also help with logistics for sessions that include food pick-up or materials.
The Exchange Communications Intern is responsible for maintaining the website and other social media or marketing sites (Instagram, Facebook page) for The Exchange and designing all marketing and promotional materials for the series, including the semester poster, weekly flyers, and introductory video. They also manage online RSVPs, host virtual sessions via Zoom, and create promotional footage from session recordings as needed. Liaises with EWC Communications and External Relations on branding and other institutional guidelines and on program promotion and marketing.
Position tentative for Spring 2022. The Exchange Food Intern is in charge of food preparation and service. The Food Coordinator selects menus, arranges for the purchase and preparation of all food items, and manages food preparation groups for each session.
Position tentative for Spring 2022. The Exchange Videography Intern is responsible for filming The Exchange each week and producing professional-quality videos with the footage. The intern operates video equipment, manages and archives digital video files, edits digital content to create signature video products for the event, and uploads them for use by EWC and the Exchange team.
The EWC International Graduate Student Conference (IGSC) is an annual academic conference event bringing together graduate students from Hawai‘i, the US and abroad in an intellectually stimulating environment for discussion on issues relating to the Asia-Pacific, and US Asia-Pacific relations.
Time frame: The IGSC is held in mid-February each year. Conference chairs will be selected 15-18-months in advance, so that they can have some overlap with the previous team, and can be part of the conference in the previous year (as volunteers). They will shadow the current team and take substantive volunteer roles. All other internships will be selected 10-12 months in advance and students interested in these positions should plan to be active in the previous conference as a presenter or volunteer. Planning for the conference begins in early-Spring the year before. Decisions about theme, venue, and preparation of the call for abstracts will take place in spring, there will be some inquiry management over the summer months, and then conference planning resumes in September, with abstract review and planning of logistics. The most intense period of activity is December-February. Internships for IGSC include (click on any to expand):
The IGSC Co-chairs take leadership roles in organizing the conference and managing its implementation. Activities include determining theme and design for promotional materials, advertising for abstracts and participation, managing the selection process, planning the conference schedule, and coordinating the conference event.
The IGSC Volunteer Coordinator is the lead manager of the IGSC volunteer team. The Coordinator assesses volunteer needs, recruits for volunteer positions, and supervises volunteer tasks.
Communications and Program Manager
The IGSC Communications and Program Manager intern is responsible for putting together and producing the Conference Program either in paper or online form, which includes: reading and editing abstracts and putting them into panels, laying out and editing the paper booklet or the same task on the online platform, working with designer on branding/design, and publishing the booklet through a printer or on the virtual platform. Communicates with abstract submitters to clarify content, titles, and information to ensure unity and high-quality program product. In addition, they are responsible for promotions and marketing materials (flyers, posters, social media, etc.) including the call for abstracts, keynote posters, and other promotional posters, signage and materials, including those used for virtual sites and promotions. The position involves collecting and managing information about presenters, abstracts, events, donors, and schedules, and it requires excellent editing skills and preferably publication design experience.
The IGSC Logistics Coordinator is responsible for coordinating conference food, location, and equipment logistics. They are also the lead on looking into the logistics for new initiatives the IGSC is interested in undertaking relating to innovations in conference sustainability, health, accessibility, fundraising, among others. The Logistics Coordinator also takes the lead in marketing and outreach during the Call for Abstracts phase, pushing out the Call for Abstracts through various strategies.
The IGSC Administration Manager is the lead coordinator for the IGSC team. They are responsible for managing the email system, distributing conference email with the team and participants, creating and organizing meeting summaries and task lists, coordinating with the Co-Chairs during the abstract reviewing process, and taking the lead on fundraising efforts.
The IGSC Technology Manager handles the technological and online aspects of the conference. They will design, implement and then manage the IGSC website infrastructure and the conference recording and streaming mechanisms, manage the abstract submission and conference registration systems, see to various IT needs, and also coordinate the IGSC social media accounts.
East-West Fest Co-Chairs* (2):
East-West Fest is an annual celebration of the dozens of culturally diverse communities that make up the East-West Center ‘ohana and the Honolulu community. This student-led, family-friendly public event is a way for students to share their cultures with one another and with our host community through artistic performances on a main stage, cultural booths, food trucks, and demonstrations. Tentatively set for Sunday, April 10, 2022, this event is planned by students with a collaborative team staff from across the East-West Center—Education Program, Communications and External Relations, Foundation, Facilities, Arts—as well as community partners. Planning begins in October for the April event (virtual, hybrid or in-person TBD).
Co-Chairs will take leadership roles along with EWC staff to set the vision for and to coordinate the logistics of East-West Fest, including managing volunteers, facilitating live performances by student and community groups, coordinating cultural booths, and more.
Humans of EWC Intern*:
The goal of this internship is to galvanize the spirit of aloha by collecting stories and sharing the voices of the East-West Center ‘ohana through narrative journalism, utilizing skills related to community-building, interviewing, writing, and video/photo editing. One or two interns will profile people connected with the East-West Center (students, alumni, staff) and is responsible for creatively editing the interviews by extrapolating several quotes which well-represent both the interviewee and the East-West Center. The goal of this student-led initiative is to highlight and promote the unique and diverse stories, experiences, insights, and talents of Humans at the East-West Center. The Internship begins in September/October and runs until May.
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